Effective Date: 31 January 2026
Last Updated: 15 July 2026

This Privacy Policy applies to the Spice Without Borders ecosystem, including our websites, programmes, events, platforms, digital services, and affiliated initiatives.

Your Privacy Matters

At Spice Without Borders, we are committed to protecting your privacy and handling your personal information responsibly, transparently, and securely.

Whether you are applying to Spicedemy™, participating in Spice Accelerator™, attending SpiceTalks™, joining Spice Alumni™, subscribing to Cheche za Spice™, or engaging with any of our programmes, we want you to understand what information we collect, why we collect it, and how we use it.

Our approach to privacy reflects our values of Strength, Purpose, Innovation, Creativism, and Equity (SPICE) and our commitment to treating every individual with dignity and respect.

1. Who We Are

Spice Without Borders is a global changemaker development ecosystem that discovers, develops, connects, and accelerates purpose-driven individuals creating positive social, environmental, cultural, and economic change.

For the purposes of applicable data protection legislation, Spice Without Borders is the Data Controller responsible for the personal information collected through our websites, programmes, events, and digital platforms.

Spice Without Borders

P.O. Box 8512–30100

Eldoret, Kenya

Email: info@spicewithoutborders.org

Privacy enquiries:

privacy@spicewithoutborders.org

2. Scope

This Privacy Policy applies to all Spice Without Borders programmes and initiatives, including but not limited to:

• Spicedemy™

• Spice Accelerator™

• Kilimo Accelerator™

• Ecospice Accelerator™

• SpiceTalks™

• ChiliPitch™

• Flavour Hub™

• Spice Alumni™

• Innovation Challenges™

• Fellowships

• Funding Opportunities

• Research Partnerships

• Spice Chapters™

• SpiceVents™

• Coffeetage™

• SpiceBikers™

• MaonoTV™

• SpiceFest™ | Colour of Change™

• AnzaCard™

• Spice Duka™

• Spicy Circle Summit™

• Spicy Awards™

• Cheche za Spice™

• All future programmes, campaigns, events, websites, and digital services operated by Spice Without Borders.

3. Our Commitment

We are committed to:

• Protecting your personal information.

• Being transparent about how we use your data.

• Collecting only information that is necessary.

• Keeping your information secure.

• Respecting your privacy choices.

• Complying with applicable privacy and data protection laws.

4. Information We Collect

Depending on how you engage with us, we may collect:

Personal Information

Including:

• Name

• Email address

• Telephone number

• Postal address

• Country and location

• Date of birth (where required)

• Gender (optional)

• Professional information

• Educational background

• Organisation

• Social media profiles

• Biography

• Curriculum Vitae (CV)

• Profile photographs

• Emergency contact information (where applicable)

Programme Information

When applying for programmes or opportunities, we may collect:

• Application responses

• Project information

• Business ideas

• Social ventures

• Community initiatives

• Impact data

• References

• Assessment results

• Interview notes

• Learning progress

• Certification records

• Mentorship information

Event Information

When attending our events we may collect:

• Registration information

• Attendance records

• Dietary or accessibility requirements

• Event feedback

• Photographs

• Videos

• Audio recordings

Payment Information

Where applicable:

• Donation records

• Programme fees

• Sponsorship information

• Transaction confirmations

Payment processing is handled through trusted third-party providers. We do not store complete payment card details.

Automatically Collected Information

When you visit our websites we may automatically collect:

• IP address

• Browser type

• Device information

• Operating system

• Pages visited

• Time spent on pages

• Referral sources

• Cookies and analytics information

This helps us improve website performance and user experience.

5. How We Use Your Information

We use personal information to:

• Deliver our programmes and services.

• Process applications and registrations.

• Manage learning, mentorship, certification, and alumni engagement.

• Organise events.

• Communicate programme updates.

• Publish success stories where permission has been granted.

• Send newsletters such as Cheche za Spice™ (with your consent where required).

• Monitor and evaluate programme impact.

• Improve our services.

• Conduct research and learning.

• Meet legal and regulatory obligations.

• Protect the security and integrity of our platforms.

6. Legal Basis for Processing

Depending on your location, we process information based on:

• Your consent.

• Performance of a contract.

• Compliance with legal obligations.

• Our legitimate organisational interests.

• Protection of vital interests where appropriate.

Sensitive personal information is processed only where legally permitted or with your explicit consent.

7. Media and Content

Many Spice Without Borders activities involve storytelling.

By participating in our programmes or events, you may choose to provide photographs, videos, interviews, testimonials, presentations, articles, or other content.

With your permission or where appropriate under applicable law, we may use this material for:

• Publications

• Reports

• Websites

• Social media

• Promotional materials

• Research

• Educational resources

• Historical archives

You retain ownership of your original work unless otherwise agreed.

By submitting content, you grant Spice Without Borders a non-exclusive, worldwide, royalty-free licence to use that content for organisational purposes.

8. Sharing Information

We never sell your personal information.

We may share information only where necessary with:

• Programme partners.

• Mentors and facilitators.

• Independent reviewers.

• Selection committees.

• Award juries.

• Event organisers.

• Technology providers.

• Professional advisers.

• Auditors.

• Legal or regulatory authorities.

Every partner handling personal information is expected to maintain appropriate confidentiality and security.

9. International Data Transfers

Because Spice Without Borders operates internationally, your information may be processed in countries outside your own.

Where international transfers occur, we implement appropriate safeguards consistent with applicable privacy legislation.

10. Data Retention

We retain personal information only for as long as necessary to:

• Deliver programmes.

• Maintain alumni records.

• Issue certifications.

• Produce impact reports.

• Meet legal obligations.

• Preserve historical organisational records.

Information is securely deleted or anonymised when no longer required.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your information.

• Correct inaccurate information.

• Update your details.

• Request deletion.

• Withdraw consent.

• Restrict processing.

• Object to certain uses.

• Request data portability.

• Lodge a complaint with the relevant supervisory authority.

We aim to respond to requests promptly and in accordance with applicable law.

12. Cookies

Our websites use cookies to:

• Improve functionality.

• Remember preferences.

• Understand website usage.

• Improve security.

• Analyse traffic.

You may manage cookie preferences through your browser settings.

Additional information is available in our Cookie Policy.

13. Keeping Your Information Secure

We use appropriate administrative, organisational, and technical safeguards, including:

• Secure servers.

• Access controls.

• Encryption where appropriate.

• Regular security reviews.

• Staff confidentiality obligations.

While no system is completely immune from risk, we continually work to protect your information.

14. Children’s Privacy

Some programmes, such as Kilimo Accelerator™, involve young participants.

Where required by law, participation by minors requires parental or guardian consent.

We take additional precautions when handling information relating to children and young people.

15. Third-Party Services

Our websites may include links to third-party websites or integrate external services.

These services operate under their own privacy policies, and we encourage you to review them before sharing personal information.

16. Email Communications

We send emails to:

• Respond to enquiries.

• Deliver programme information.

• Confirm registrations.

• Share organisational updates.

• Send newsletters where you have subscribed.

Every marketing email includes an option to unsubscribe.

17. Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, technology, organisational practices, or our programmes.

The latest version will always be available on our website together with the effective date.

Continued use of our websites or participation in our programmes constitutes acceptance of the updated policy.

18. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

Data Protection Officer

Spice Without Borders

P.O. Box 8512–30100

Eldoret, Kenya

Email: privacy@spicewithoutborders.org

General enquiries: info@spicewithoutborders.org

Our Privacy Promise

Trust is essential to meaningful collaboration.

We are committed to protecting your privacy, respecting your choices, and handling your information responsibly as we work together to discover purpose, develop changemakers, accelerate ideas, connect communities, and create lasting impact.

Every Voice Matters. Every Person Belongs. Every Story Is Respected.